Security has become a prime issue in almost all places where access has to be controlled. Even in places like schools and colleges only legitimate children have to be allowed entry or say in the Metro, only passengers that have paid the fare and have a valid token or Mifare card can travel. Most schools and even business organizations have an identification system in place so that only legitimate persons are allowed entry.
Salient points of an identification system
An Identification systemhas to consider all the administrative and logistics issues that are relevant to the organization and the site that has to be secured. Due consideration has to be given to the number of people to be issued an ID card and the necessary information about each person has to be stored in a database. If photo identity is required then facility to take the photograph and storing a copy is required. An ID printing process has to be established with the card printer having the required features. This printer has to be put to use at the point of issue of the ID cards.
Some places like the hospital buildings or airport terminals require different levels of security for different areas. For example visitors can enter only specific areas during specific timings in an hospital. Only doctors and nursing staff can enter operation theaters or intensive care units. For the ease of scrutiny the identification system in a hospital can issue color coded ID badges to patients, visitors and hospital staff.
Data regarding how many ID cards are issued and of what type, to whom and when each ID card was issued, for visitors or temporary cards, how many were issued and how many returned, lost cards etc has to be carefully maintained to find breach in security if any or to take measures to improve security of the place.
Main components of an identification system
The main parts of an identification system are the following:
1. The database that stores all the information regarding the card holders, cards issued, types of cards, lost cards, cards in stock etc.
2. The ID cards printer that can access information from the database and print the card with requisite security measures.
3. Accessories like the digital camera to take photographs of card holders and are accessed by the printer when the ID cards are printed.
4. Color coded lanyards or badge holders and the issuance of these.
5. Trained personnel for verification of ID cards at the points of entry, exit and sometimes in between as required.
6. Regular examination of reports and physical verification of stocks of cards in hand. 7. Improvements and changes in the identification system after regular study. Thus it is the complete identification system that is responsible for the security of places and organizations and due importance should be given to see that it is fool-proof.